Online Community Engagement (prior to the event)

http://www.pathable.com offer:

• fee of $500 for setup and hosting of Pathable for the event for six months for up to 150 people
• setup will be basic implementation into Event Bright and logo banner on the site
• any set up of the calendar schedule will be via a spreadsheet you would forward in a format that we specify
• inclusion of Pathable as a Sponsor within the event site and any printed or website materials for the event
• City of Ottawa to support a Pathable case study through a survey of attendees and follow-up with Pathable marketing
• set up and launch of the site to occur between 4/16 and 4/24
• invoice for immediate payment to occur following acceptance of this email of term
  

City Hall Venue (sponsored by City of Ottawa) includes:

• Facility Rental
• A/V equipment rental (LCD projector)
• Technician
• Security
• Cleaning
• Power bars (Mark to find out how many we can get)
  

Wifi 

• Atria Network supplied 180 free username and passwords
  

Catering (sponsored by digitalOttawa)

• Continental buffet breakfast, juice & coffee
  
• Cold lunch buffet, juice & pop
  
• Any special requests?
  

Support Materials

• easels, flipcharts, markers, etc (registration group will get an estimate for all of this)
• Rob will find 12-15 easels
• Flip cameras 8 
  

 

Marketing & Promotional Materials

• Banners?  Signs? (note: must be bilingual)
• Posters, ads?
  
• Targetted invites
  
• GCPedia
• Code Factory 
• Digital Ottawa List (Marquis)
• City of Gatineau councillors & Mayor (Melanie)
• Federation of Community Associations
• Wabano - local Aboriginal association (David)
  
• Riding associations (Melanie)
  
• Municipal Community Associations - sponorship?
  
• Public Policy Forum (Dave)
• City of Ottawa elected officials & staff members
  

Event Report

• Capturing the event content;
• Journalist - ethnographic compilation (freelance or student journalist) - Apt 613?
  
• Template session report handout should be provided on wiki / at event;
  
• Preparation of report (digitalOttawa offers to provide draft a final compiled report (working with Morgen Peers)
  

Visual Interpretation

• visual repretation of the event (cost ~ $1000)
  

After-event party?

• UPDATE: PUB.101 (www.pub101.com) second floor is now booked for Saturday May 16th, starting at 7pm. - Will look into getting sponsors for after-party. (Marquis)
  

Charity

• Completed the registration form for Ottawa Food Bank.  Waiting for contact
• Requested 3 boxes (50 items each), 3 posters. (R. Giggey)
  

Sponsors

• get additional sponsors on the changecamp.ca homepage (logos)
• City of Ottawa, Digital Ottawa
• Pub 101?
  
• Ramius; CNW; Thornley Falis; Neo-Insight; Event-Bot; Apt 613; MediaStyle; Pathable.